Troop 52 Campout Preparation Guide Outdoors and Activities Chairperson

• Maintains a folder after each campout of site, activities, issues, fees, etc.
• Executes this Preparation Check List

Campsite

• Review folder for campsite from prior campouts
• Reserve campsite
• Determine camping fees & check-in procedures
• Determine directions & approximate travel time
• Determine location of nearest hospital & phone number
• Ask for campsite contact name & phone number during campout
• Ask for map of park (Topology maps of area may be available - (www.topozone.com)
• Ask for drinking water availability and location near campsite
• Ask for any special activities or points of interest for scouts in or near the park
• Ask about quality of cell phone reception
• Time of sunrise & sunset (www.mindspring.com/~cavu/sunset.html)

Signup

• Announce date, cost, location at troop meetings and via email
• Announce meeting location and time of departure to activity and from activity
• Announce projective forecast at prior troop meeting
• Announce if any special equipment needed
• Ensure there are at least two adult leaders
• Ensures there are a sufficient number of drivers and seats for all
• Prepare and keep track of signup sheet (Scouts and Leaders)
• Prepare & Handout Permission Slips
• Gather Permission Slips & money
• Gather Medical forms
• Identify who will be Campmaster, Program Director and Camp Patrol Leader
• Identify who will pull the trailer (good to keep a list of who is able to pull it)
• Identify who will be able to transport scouts to & from - collect insurance information
• Secure tour permit (must be submitted two weeks before campout)

Activities and Food - Assistant Scoutmaster, Program Director, SPL and ASPLs (prior to campout)

• Prepares campout schedule
• Plan advancement activities for Scouts attending (especially for those working on Tenderfoot, 1st and 2nd class requirements)
• Work with new scouts to prepare menu (Tenderfoot, 1st and 2nd class requirements)
• Purchase food - Delegate to scout and/or parent?
• Utilize special activities or points of interest in or near the park.
• Ask the Scouts

Quartermaster (prior and after campout - Trailer and Equipment)

• Inspect and Verify trailer is prepared and in working condition (Tire inflation, including spare, Hitch, Lights, Plates current, etc)
• Replenish propane, firewood, briquettes, matches, tents, lantern mantels, first aid items, etc.
• Determine what is in the trailer's food inventory - pancake mix, cereal, oatmeal, spices, aluminum foil, hot chocolate, coffee, etc.
• Give Transportation Director keys for the trailer hitch and padlock
• Ensures all equipment and keys are returned Troop 52 Campout Leadership Responsibilities

Campmaster

• Oversees the safety of scouts and leaders
• Identify Camp Patrol Leader, Quartermaster, Transportation Director, Health & Safety Director, and Program Director
• Will have final say in all matters while on a camping trip
• Announce Campmaster cell phone number for parents before departure
• Gather all cell phone numbers of drivers
• Pay fees for campsite
• Oversees campsite setup (tents and dinning equipment)
• Turn in scout campout fees to Treasurer after campout

Camp Patrol Leader (Senior Scout)

• Determines duty roster (cooking, cleanup, etc.) for campout
• Will provide guidance to scouts
• Assists scouts with cooking and cleanup
• Oversees fire builders
• Oversees Campout schedule

Program Director (Cooking, Advancements and Activities)

• Oversees food preparation and disposal
• Records achievements and campout in Scout's Handbooks
• Assists Camp Patrol Leader with Campout schedule
• Secures troop camera
• Provides camera to historian after campout for achieve and post photos on website

Health and Safety Director

• Keeps Permission Slips
• Keeps Medical forms
• Location of nearest line phone
• Determine if cell phones work
• Location of nearest 24-hour emergency room
• Knows if any scouts are taking medicine during camp
• Inspects First Aid kit is supplied and reports items used
• Notes all injuries on Permission Slips and reports information back to parents

Quartermaster and Transportation Director (during campout)

• Ensures each scout is assigned a driver to/from campsite
• Knows who will be arriving late and leaving early
• Ensures all equipment is returned and organized in the trailer
• Maintains list of who took home a tent to clean out (if needed)
• Reports any problems with trailer
• Ensures trailer keys are returned to Quartermaster